Employment

Now Hiring: Administrative Coordinator

Location: Roseville
Employment Status: Full time
Salary Range: $35,000- $45,000
Supervisor: Executive Director
Travel: 10%

Position Description

Administrative Coordinator is a grant-funded position responsible for working with the Executive Director on administrative, grant and financial duties.

Primary Responsibilities

• Assist the Executive Director in submitting narrative and financial grant reports.
• Provide administrative support to Executive Director as needed.
• Develop office procedures to streamline office processes.
• Aid in gathering information on the organization’s outcomes and grant deliverables.
• Work in coordination with accountant on agency financial reports.
• Oversee implementation of Outcome Measurement System, an evaluative tool used by Minnesota’s children’s advocacy centers.
• Assist with collection and analysis of statistics from member children’s advocacy center.
• Coordinate and actively participate in networking events for the Minnesota Children’s Alliance (Alliance).
• Coordinate logistics for Alliance activities including trainings, special events and board of director meetings.
• Assist the Executive Director in completing all funding reports for grants;
• Provide outreach and support to members by responding to requests for technical assistance and attending member meetings as appropriate;
• Support the overall goals and objectives of the Alliance through additional responsibilities as assigned.

Other related duties such as:

• Participate actively in staff discussions and meetings

Qualifications:

Education:

• High school diploma or equivalent and 10 years progressive work experience.

Skills

• Proficiency using Microsoft Office software including Excel, Word, and PowerPoint.
• Experience with QuickBooks.
• Experience with Survey Monkey, GoToMeeting, Zoom, Dropbox, online calendar.
• Experience in utilizing membership/donor databases and/or data collection systems.
• Desired Qualifications
• Familiarity with children’s advocacy centers, multidisciplinary teams and child abuse issues.
• Experience working within cultures other than their own, such as Somali, Hmong, American Indian, LGBTQIA, etc.
• Affinity for the mission of the organization.
• Ability to work in the fast-paced environment of a growing nonprofit organization.
• Personable and relational with strong interpersonal skills including the ability to maintain strong
• and effective working relationships with diverse partners and members.
• Trustworthy and dependable with ability to prioritize and manage multiple projects, and meet deadlines.
• Highly organized and excels at balancing multiple time-sensitive tasks and tracking status of each.
• Ability to work collaboratively, as well as independently, with minimal instruction and guidance.
• Flexible, adaptable, able to gracefully handle changing calendars and shifting priorities.
• Able to anticipate what needs to be done and make recommendations to supervisor.
• Excellent verbal and written communication skills – including good grammar and proofreading skills.
• Ability to multitask while maintaining strong attention to detail.

Other

• Must submit to a thorough criminal background check.
• Must have access to a vehicle and possess a valid Minnesota driver’s license and proof of insurance, as the position will require some in-state travel.

Compensation

• Salary commensurate with experience.
• Generous benefits.