Employment

Administrative Support Specialist

Status: Full Time, Salaried
Reports to: Executive Director
Salary: $40,000 and generous benefits

  • Paid time off (PTO) (sick time/vacation time): 21 days the first year as PTO is accrued.
  • Health Insurance (Alliance pays 75% of the premium)

Office Location: Minnesota Children’s Alliance is 1611 County Rd. B, Suite 215 Roseville, MN 55113.
Office hours: 8:30 a.m. – 5:00 p.m. We work in the office Tuesday – Thursday and remotely Monday and Friday.
Travel: 10% in state.

Organizational Summary

The Minnesota Children’s Alliance (Alliance) is a statewide coalition of children’s advocacy centers (CACs) and multidisciplinary teams. Our members provide comprehensive services to children reporting child sexual abuse, severe physical abuse, serious neglect, sexual exploitation, and witness to violent crime. The Alliance was established in 2000 with a full-time director hired in 2010. The Alliance is a dynamic organization with many possibilities for individual growth as our organization and membership grows. We have four (4) staff and several contractors to accomplish our mission. We provide professional peer review,
professional roundtables, and training and technical assistance for established and developing CACs. In 2020, we provided training to over 500 local, national, and international professionals.

Our Mission

The Minnesota Children’s Alliance leads the development and growth of locally-based children’s advocacy centers and multidisciplinary teams to ensure equitable access to services for healing and growth.

Our Core Values

  • Equity
  • Courage
  • Integrity
  • Innovation
  • Leadership
  • Collaboration

Position Summary

The administrative support specialist will join a committed team that provides services to professional to help kids and families heal. This person will be responsible for general administrative support for day-to-day operations at the Alliance. This important position will work closely with the executive director.

Roles and Responsibilities

  • Perform a wide variety of administrative tasks including data entry and drafting, editing and revision of letters, reports, and other materials.
  • Perform various administrative support functions including printing, meeting planning, and using a universal paper and electronic file system.
  • Coordinate Alliance trainings which include registration, correspondence with learners and trainers, and logistics.
  • Organize travel arrangements when needed.
  • Assist in maintaining the electronic file system which includes scanning file documents, uploading and managing file system.
  • May provide administrative support for scheduling meetings and taking minutes as well as assistance with special events.
  • Order and inventory all supplies, educational materials, and promotional items.

Qualifications

A high school diploma or equivalent with three (3) or more years of related work experience or a combination of completed education and/or related work experience equal to three (3) years required.

Knowledge, Skills, and Abilities

Communication: The successful candidate will effectively communicate in a professional, diplomatic, empathetic, and tactful manner.

Team Oriented: The successful candidate will be a highly motivated team player with ability to develop and maintain collaborative relationships at all levels internally and externally.

Results-Oriented: The successful candidate will demonstrate the proven ability to set and exceed established targets.

Multicultural Environment: The successful candidate will have the ability to work in a multi- cultural environment. When we say multicultural, we mean diversity of age, race, gender identity, sexual orientation, abilities, socio-economic level, and culture.

Organization & Time Management: A successful candidate can plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. Our team uses Teamwork to manage projects.

Adaptability to Change: A successful candidate will be flexible and supportive, react swiftly to and able to embrace change positively and proactively.

Relationship Management: The successful candidate will personally provide high level of interactive service to others, building relationships and addressing identified needs.

Systems & Software: The successful candidate will have proficient knowledge of Microsoft Office and/or relevant position software programs as well as the Zoom platform.

Ethics: The successful candidate will demonstrate integrity, professionalism, and a high degree of ethics in all job-related actions.

Application

Please submit your resume and a cover letter (optional) to brittney@minnesotachildrensalliance.org. In the subject line, please put “Administrative Support Specialist.”

Submit your application

Please submit your resume and a cover letter (optional) to
brittney@minnesotachildrensalliance.org. The application process will stay open until the position is filled. First interviews will begin on May18, 2022. We would like to have someone in this position by June 15, 2022. There will be at least two rounds of interviews. During the first round of interviews, applicants will be required to submit a writing exercise we will provide. The first round of interviews will be held via Zoom. The second round of interviews will be held in person at the Roseville office: 1611 County Road B West, #215, Roseville, MN 55113.

Equity Statement

Cultural responsiveness is essential to achieving our mission. We aim to advance equity and work to build a multicultural workplace community that balances culturally responsible practice with internal self-awareness and reflection.

This requires a commitment by every employee to increase awareness of our own cultural beliefs, values and biases, self-reflection, and individual growth and to actively integrate diversity, equity, and inclusion into our organizational culture.