Now Hiring: Administrative Coordinator

Location: Roseville
Employment Status: Full time
Salary Range: $35,000- $45,000
Supervisor: Executive Director
Travel: 10%

Position Description

Administrative Coordinator is a grant-funded position responsible for working with the Executive Director on administrative, grant and financial duties.

Primary Responsibilities

  • Assist the Executive Director in submitting narrative and financial grant reports.
  • Provide administrative support to Executive Director as needed.
  • Develop office procedures to streamline office processes.
  • Aid in gathering information on the organization’s outcomes and grant deliverables.
  • Work in coordination with accountant on agency financial reports.
  • Oversee implementation of Outcome Measurement System, an evaluative tool used by Minnesota’s children’s advocacy centers.
  • Assist with collection and analysis of statistics from member children’s advocacy center.
  • Coordinate and actively participate in networking events for the Minnesota Children’s Alliance (Alliance).
  • Coordinate logistics for Alliance activities including trainings, special events and board of director meetings.
  • Assist the Executive Director in completing all funding reports for grants;
  • Provide outreach and support to members by responding to requests for technical assistance and attending member meetings as appropriate;
  • Support the overall goals and objectives of the Alliance through additional responsibilities as assigned.

Other related duties such as:

  • Participate actively in staff discussions and meetings



  • High school diploma or equivalent and 10 years progressive work experience.


  • Proficiency using Microsoft Office software including Excel, Word, and PowerPoint.
  • Experience with QuickBooks.
  • Experience with Survey Monkey, GoToMeeting, Zoom, Dropbox, online calendar.
  • Experience in utilizing membership/donor databases and/or data collection systems.
  • Desired Qualifications
  • Familiarity with children’s advocacy centers, multidisciplinary teams and child abuse issues.
  • Experience working within cultures other than their own, such as Somali, Hmong, American Indian, LGBTQIA, etc.
  • Affinity for the mission of the organization.
  • Ability to work in the fast-paced environment of a growing nonprofit organization.
  • Personable and relational with strong interpersonal skills including the ability to maintain strong
  • and effective working relationships with diverse partners and members.
  • Trustworthy and dependable with ability to prioritize and manage multiple projects, and meet deadlines.
  • Highly organized and excels at balancing multiple time-sensitive tasks and tracking status of each.
  • Ability to work collaboratively, as well as independently, with minimal instruction and guidance.
  • Flexible, adaptable, able to gracefully handle changing calendars and shifting priorities.
  • Able to anticipate what needs to be done and make recommendations to supervisor.
  • Excellent verbal and written communication skills – including good grammar and proofreading skills.
  • Ability to multitask while maintaining strong attention to detail.


  • Must submit to a thorough criminal background check.
  • Must have access to a vehicle and possess a valid Minnesota driver’s license and proof of insurance, as the position will require some in-state travel.


  • Salary commensurate with experience.
  • Generous benefits.

To apply for job opening, submit a cover letter and current resume to Marcia Milliken, Executive Director of the Alliance at marcia@minnesotachildrensalliance.org.

Apply Now